University Degree Process Management System
Digitize your students' entire degree process: from enrollment to the final transcript.
University Degree Process Management System
The degree process at a university is one of the most complex to manage: multiple degree options (thesis, internship, comprehensive exam, diploma), director and committee assignments, deadlines that can't be missed, formats requiring signatures, corrections going back and forth, and a file that must be perfect for the student to graduate. Our system automates and traces every step.
What needed to be solved
Colombian universities, especially private and regional ones, manage degree processes with a combination of Excel, emails, physical documents and institutional memory. This produces: students who don't know their process status, defense dates that overlap, unassigned committee members at the last minute, format errors from manual completion, and program coordinators spending 30% of their time chasing signatures and dates instead of academically supporting students.
How we solve it
We develop a web platform where each actor sees exactly what they need: the student enrolls in their degree option and tracks each stage in real time; the thesis director reviews, comments and approves online; the committee receives automatic notifications of assignments and defense dates; the program coordinator has a panel with all active processes, upcoming deadline alerts and reports. The platform automatically generates required formats with system data — no transcription errors.
What this solution includes
Businesses that benefit most
Universities managing over 100 degree processes per year
Graduate programs (specialization, master's, doctorate) with complex thesis processes
Program coordinators wanting to reduce administrative time by 30%
Institutions seeking to eliminate paper and have digital traceability
Multi-campus universities needing to consolidate information in one system
Modern technology stack
Our development process
Free Diagnosis
2-3 days with your team mapping your current process and automation opportunities.
Custom Proposal
We design the exact solution with scope, timeline and investment. No surprises.
Sprint Development
Functional modules every 2-4 weeks. Your team tests and gives feedback in real time.
Launch + Training
We deploy, train every user, and stay available for support and evolution.
Common questions about this solution
A first functional version (MVP) takes 4-8 weeks. A complete platform can take 3-5 months. In both cases, you receive functional increments every 2-4 weeks.
That's exactly why we build custom software. We start with a free diagnosis to understand your real process.
Yes. We offer maintenance plans including monitoring, backups, security updates and adjustments.
In most cases yes. Our platforms are designed with integration in mind. We evaluate your systems during diagnosis.
Does this solution fit your business?
Tell us about your process. We'll diagnose it for free and send you a custom proposal — no templates, no commitment.